4 Tips For Creating More Time Out Of Your Busy Schedule

Image Source: ProofHub

Nowadays, working professionals are busier than ever. Although they use tools or software to assist them in their daily work, there are some distractions that can disrupt their progress at work.

There is also this perception that if you are more occupied with your work, it shows you are more committed. But it is a big misunderstanding as having a busy schedule does not mean that you can be more productive.

If you can differentiate between busyness and productivity, then you will be able to create more time out of your busy schedule.

The more busy your schedule is, the more it can leave you frustrated and stressed as well.

So how can you tackle your hectic work schedule? Well. you don’t have to be busy anymore as I am sharing with you the important tips for creating more time out of your busy work schedule.

Image source: ProofHub

1: Prioritize Your Tasks

If you can prioritize your tasks on your work schedule, then you would be able to determine what needs to be completed first. Recognizing your priorities, you can help yourself to better manage your time; therefore, you would be able to complete all of your tasks on time.

Productivity tools like ProofHub can help you better plan your time as you are able to prioritize tasks based on their importance. With this all-in-one team collaboration and project management tool, you can save more time by breaking tasks into smaller and manageable subtasks.

Image Source: ProofHub

ProofHub lets you do more things other than adding tasks or subtasks to save your time as it is an all-in-one work management tool. You can set a timer, use a calendar to set automatic reminders, track time spent on a particular task and much more to help you save even more time.

2: You Should not Overcommit

Accepting each request for work sent to you means that you are definitely going to have a busy schedule. So, If you are overwhelmed with more tasks or responsibilities, then it can also lead you to hate your job.

I also agree that “saying no” can be difficult, but you can develop this skill to make sure that you do work within whatever capacity you have. You do not need to cross your limits when it comes to working. As mentioned above, occupying yourself with more work only adds more stress for you.

Saying no to any more new work or responsibilities can initially disappoint your boss less than committing yourself to do something and not being able to give your full potential at it.

3: You Should Take Breaks

As you know that a busy schedule is responsible for stress as well as having less productivity; therefore, it becomes important to have breaks in your busy working schedule. This is particularly for those people who do their work in front of computers, having a high possibility of leading a sedentary lifestyle.

If you take regular breaks in between your busy schedule, then you are able to maintain your health as well as well being. You also need to keep in mind that stress can make you experience some severe health problems such as occupational burnout.

According to the World Health Organization (WHO), Occupational burnout is a syndrome that employees are prone to have when they experience extreme stress related to work. Persons who have this syndrome can experience insufficiency of energy, negative feelings as well as decreased efficacy.

Taking regular breaks in between your work might make you feel like it’s counterproductive to have extra time. But in reality, you will be maintaining your health as well as well being, therefore boosting energy and efficiency levels.

As short as a 30 seconds break is able to improve your mental sharpness by upto 13%. Moreover, you would have very less chance of experiencing those severe health issues that might keep you away from the office for a significant amount of time.

4: Delegating Tasks

Delegating tasks is another method if you want to manage your busy schedule. Every project manager should know how to delegate tasks to employees effectively. Delegating tasks not only assists you in lightening your workload but also saves you more time.

Delegating tasks does not mean that you need to yell out orders. It means that you need to recognize what kind of skills are required to finish the task. Once you have identified skills, then you have to also decide who will be the best for completing the task. You are only able to do this if you know your employees or colleagues very well.

Image Source: ProofHub

Before you assign any task, you also need to make sure that you provide precise instructions. It is important to give instructions so that you do not have to redo the task as it was not completed perfectly for the first time.

Task delegation will help create more time for you as all the tasks will be delegated to employees according to their abilities.

To make task delegation even easier, you can use work management tools like ProofHub. ProofHub is well fit for delegating tasks as you can assign tasks to a team member you think is able to complete it on time and would deliver his or her best. Or you can choose multiple assignees if the task is too long and it can also let you time track on those specific tasks.

ProofHub caters for all of your needs to make the process of delegating tasks more easily.


Having a busy schedule is a fact of life for every professional, but what matters most is how you can manage it to have more time for yourself. Managing time effectively, you will be able to do more work in less time. So, stop staying busy and follow these above-mentioned tips to help you better control your busy schedule.

Good luck!

If you enjoyed reading this article:

Clap: so others can find it
Comment: if you have a question/suggestion you’d like to ask
Follow: ProofHub to read all the articles

Also Read:

  1. Pay Attention To Little Things Customer Loyalty And Customer Retention — What Separates The Two?
  2. 2. How Time Management Can Help Reduce Your Stress at Workplace

3. Going Back to Office Post-Pandemic: How to Make It Less Stressful




Internet Entrepreneur, CEO of SDP Labs and Founder of ProofHub

Love podcasts or audiobooks? Learn on the go with our new app.

Recommended from Medium

How To Be More Productive — 6 Simple Steps to Getting Things Done

The Secret to Super Human Productivity

Overcome the procrastination problem

How Can Project Scheduling Make Your Project a Success?

The Beginners Guide to Closet Organizing

CS 371p Fall 2020: Adam Gluch

Take notes to forget, not remember

Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store
Sandeep Kashyap

Sandeep Kashyap

Internet Entrepreneur, CEO of SDP Labs and Founder of ProofHub

More from Medium

Framework to achieve 16 Pomodoro in a day

Forget simple to-do lists. Do Implementation Intentions!

Implementation Intentions Goals

3 Proven Ways to Beat Distractions and Achieve Focused Productivity

Boost Your Productivity by 10×   9 Proven Easy To Follow Tips