What Is Kanban And How Can It Be Used To Increase Productivity?
Leaders are always looking for ways to increase productivity. We all are bound to look for ways to make work more efficient and projects more manageable. But what happens when you feel like you have no control over the working of the project and cannot pan out a strategy or are struggling to follow one?
The tool you are looking for is called Kanban. Kanban boards are a powerful tool for setting objectives, deadlines and work stages in a very visible form. Managing ProofHub has been nothing less than a herculean task. I spent years working on strategies to increase productivity in a more organic way. And when I was presented with the idea of using Kanban boards, I was 100% on-board.
You can depend on this article to understand how exactly the Kanban methodology works and how it can be the best solution to the productivity problems at your office.
Kanban: A Small Guide To The Most Powerful Management Tool
Kanban boards are advantageous to all kinds of teams out there. This is a methodology that promotes team collaboration. It is easy to use and is open to personalization. Here’s how Kanban is going to take over the productivity game at your workplace in the near future:
- It Helps Elaborate The Workflow
Now by this, I mean that a Kanban board helps give your plan a visual interpretation. A Kanban methodology allows you to see your project, its progress, and its sub-tasks all at the same time. It is a very elaborate way of keeping everything in one place, even documents and files can be uploaded in the cards of the Kanban board.
- Kanban Is A Way To Maximize Efficiency
Kanban will cut your work time in half if you use it correctly. Because look, with this tool you can notify everyone about your work progress without having to go up to them or messaging them. The best part of these is that the task assignees will instantly get notified about your change in your work stage.
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- Gives You A Way To Visualise Projects
Kanban is a great way to increase productivity because its best feature is that when you move from the various work stages, the assignees get notified. Using these the information flows effortlessly and the communication regarding the results takes place seamlessly.
- Helps You Keep Track Of All Your Task
Kanban paves a way for you to track how much time a task would take in which stage and hence will help you manage time in a more effective way. These boards will also help you keep track of the performance of your subordinates both individually and as a team. This is why Kanban is most suitable for teams who aspire to follow the agile model.
- Gives A Chance To Break A Task Into Work Stages
Kanban gives you a chance to break your tasks further into subtasks and also give you the liberty to assign people accordingly. Breaking tasks into stages leads to an uncluttered workflow and Kanban allows you to do just that with the littlest effort. When you break projects into tasks you can also provide the necessary links and files for your team to work with.
- Made For The Employer And The Employee
By now you may have seen that Kanban boards can only make tasks easier and information more accessible. Kanban boards can be used by the team to share their advancement in the tasks and to take feedback from the employer for the same. Therefore this is something all your employees can get behind.
Flexibility Makes Kanban Boards The Best Productivity Tool
Kanban gives you the liberty to pan out the various stages of workflow that a task will go through. These boards will help you shift your task through your workflow with ease. Kanban can be used by teams of any kind like development team, content team, design team, and marketing team, and there are infinite Kanban board examples that will tell you the same. It is a way to make your work process more agile and flexible, leaving a lot of room for improvement as you advance. Here’s how you can use Kanban to become insanely productive:
- Customize Your Workflow In A More Comprehensive Way
Name your work stages and attach labels and deadlines to tasks with Kanban boards provided by a good project management software. For example, when you have a team the tasks will move in the workflow in stages like “ideas”, “to-do list”, “in progress”, “review”, “testing”, “launch”, etc. In addition to that, you can also prioritize and differentiate tasks with color tabs when it comes to personalizing the workflow and task lists.
- Provide Comments And Notes With The Utmost Ease
With a project management software that provides Kanban boards for task assignment and work progress, you will be able to access a lot of features that will help you give your insight on the project. For example, in the task card that says “confirm client details” (for the sales industry), you can provide comments and give notes as to how the task has to be done.
- Recorded Work Progress Leads To A Sense Of Accomplishment
Moving the task card from one task list to another will feel like a triumph and give you the strength and motivation to perform better and give you a sense of accomplishment. With data available in a neat and clean manner you get to view your advancement in the project in a visual way which gives you the motivation to go with the next stage of the task.
What Happens When You Incorporate Kanban In The Workplace?
Here at ProofHub, we have defined a way for doing everything and thankfully Kanban boards play a big role in that. It notifies everyone whenever there is a change in the stage of any task at any time. It has changed the way we:
- View task stages in a very aesthetic and effective way.
- Assign tasks to one or more people.
- Subscribe people to different tasks and provide them with files and notes.
- Create subtasks to breakdown tasks further into smaller tasks.
- Define a list of tasks all under one label so that information becomes even more accessible.
With ProofHub, we have access to the best productivity tool and that is the Kanban boards. This has truly revolutionized how we conduct business here at our office. This simplified process has led us to several victories and I recommend you start using Kanbans in your office for these multiple purposes.
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Conclusion
Tasks need to be managed and assigned in the best possible way so that information flows effortlessly in the office. Kanban boards facilitate team collaboration in the easiest way and help information and files be accessible to all.
Along with increasing productivity, these provide a sense of accomplishment which gives you the inspiration you need to move on to the next task. It also helps in clear communication and helps you get rid of the room for error.
Therefore, I suggest you try out Kanban provided by a well-established project management tool at your office to see the effective results it will bring along.
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